: regional director assistant vn cr99-19-03

771935

¢ 1,5 a 2 millones CRC

Toda Costa Rica

Publicado 3 Abr 2019

Admin:servicios generales

1 Vacante

Administración de Empresas / Otras


Descripción general

Context:

This position is based in the Regional Office SJO, headed by the Director of RO SJO.
The successful candidate will be an experienced person with demonstrated competence and thought leadership capability to contribute toward the success of the Regional Office.
Under the overall supervision of the Director of RO SJO, and in coordination with SRRMO, the Regional Director Assistant will be responsible for the following duties

• Manage and monitor a large and diversified volume of complex correspondence and documentation, often of confidential and sensitive nature; ensure appropriate routing, reply, prioritization, accuracy, consistency, informal translation and timeliness; bring complex, sensitive or priority issues to the supervisor’s attention;
• Provide information and guidance to staff at all levels within the organizational unit; ensure understanding of intent and deadlines;
• Arrange appointments and duty travels, maintain supervisor’s calendar and receive visitors (Including TA, TECs, CAS approval)
• Organize high-level meetings, finalize agendas and invitations, ensure the production and distribution of documentation, take notes and prepare minutes, and follow up on required actions;
• Organize and coordinate the work performed by other office support staff; coordinate activities across the division, including divisional issues, deadlines and other requests;
• Establish internal procedures and tracking systems for correspondence and documents; verify that work is done in accordance with corporate standards; monitor work progress;
• Respond to written inquiries and draft responses to non-routine questions; coordinate responses to sensitive inquiries on behalf of the supervisor;
• Follow up on the preparation of reports, correspondence, briefing notes and other documents; re view documents and make changes to their format or style in accordance with standard practices; conduct research and prepare briefing materials for the supervisor

Requisitos para aplicar

Education

• High school degree/certificate with minimum six years of relevant work experience in Administrative assistance
Or
• Bachelor’s Degree in Business Administration or International Relations or related from an accredited institution with minimum four years of relevant work experience.
• Knowledge of Microsoft office

Experience

• Four years of relevant work experience in administrative assistance ( Bachelor Degree), or
• Six years of relevant work experience in administrative assistance ( High school degree)
• Experience in International Organizations or UN Agencies (advantage)
• Strong attention to detail and process.
• Excellent organizational, time management and interpersonal skills.

Languages
• Fluency in English and Spanish
• Working knowledge of French is an advantage
Other

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

For further information, please refer to https://rosanjose.iom.int/site/es/vacancy

In order for an application to be considered valid, IOM only accepts documentation duly completed (resume in the format attached (web page) and intention letter).

Only shortlisted candidates will be contacted.

Posting period:

From 03.04.2019 to 16.04.2019

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4 años de experiencia

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