Executive assistant

Descripción del cargo

Position:Executive Assistant

Company: Antequera Properties

Employment Type: Full-time

Salary: Negotiable

?? About Antequera Properties

Antequera Properties is a small, family-owned real estate management company overseeing rental properties in the U.S. and AirBnB operations in Mexico. This role offers a unique opportunity to work directly with the CEO of a U.S.-based company, gaining firsthand experience in real estate operations, international coordination, financial oversight, and executive decision-making. You will play a pivotal role in ensuring high-level execution across property and business activities and improving organizational processes.

?? About the Role

We are looking for a highly organized and proactive Executive Assistant to ensure high-level execution across all property and business activities. The ideal candidate is a strategic enabler for the CEO, capable of managing complex administrative, operational, and financial tasks in a fast-paced international environment.

?? What You’ll Do (Key Responsibilities)

1. Executive & Administrative Support
Screen, organize, and prioritize executive emails for timely responses.
Manage multiple calendars across time zones, scheduling meetings and business commitments.
Draft and prepare emails, reports, and other business communications.
Take detailed meeting minutes capturing decisions, owners, and next steps.
Coordinate domestic and international travel arrangements.
Serve as the primary point of contact between the CEO, contractors, and business partners.
Maintain highly accessible digital files and manage ongoing projects using digital task tools.
2. Property & Operations Management
Support daily real estate property management activities (maintenance, tenant communication, issue resolution).
Oversee payment tracking, collections follow-ups, and financial documentation for multiple properties.
Negotiate with vendors and contractors to secure cost-effective, high-quality services.
3. Accounting & Financial Oversight
Monitor expenses and vendor invoices, and work with accountants to maintain monthly financials.
Maintain organized and accurate financial documentation across systems and platforms.
Requirement
Fluent in English
Bachelor’s Degree completed; business-related degree
preferred.
Experience as an Executive Assistant
supporting C-level executives.
Highly proficient in Microsoft Word and Excel, including
advanced formatting and spreadsheet management.
Extremely organized with strong attention to detail; this
is critical for success in the role.
Proactive problem solver who is resourceful and willing to
support any task needed.
Flexibility
to work some evenings and weekends for travel support or urgent
responsibilities
? Why Join Us
Collaborative and inclusive company culture with a focus on professional development.
Competitive compensation package.
Direct exposure to international real estate management and executive strategy