Accounts payable / accounts receivable specialist (remote)

Descripción del cargo

The Accounts Payable/Accounts Receivable (AP/AR) Specialist is a remote, full-time
role responsible for managing the daily financial transactions of a US based
Landscaping company, including processing vendor invoices, issuing payments,
generating customer invoices, posting receipts, and maintaining accurate accounting
records. This position plays a critical role in ensuring cash flow stability and keeping
financial data organized and up to date.
The ideal candidate is detail-oriented, proactive, and comfortable managing high-
volume billing cycles within a service-based business.

Work Schedule
Monday–Friday, 8:00 AM to 5:00 PM USA Eastern Time

Key Responsibilities

Accounts Payable (AP)
- Receive, review, and enter vendor invoices into the accounting system
(QuickBooks and Aspire).
- Match invoices to purchase orders or approved work when applicable.
- Track due dates and prepare weekly payment batches for approval.
- Process payments via ACH or credit card following company procedures.
- Maintain accurate vendor records and assist in onboarding new vendors.
- Communicate with vendors regarding invoice discrepancies, missing
documentation, or payment updates.
- Reconcile vendor statements periodically to ensure accuracy.

Accounts Receivable (AR)
- Create and send customer invoices for maintenance services, enhancements,
irrigation, and other landscaping jobs.
- Post customer payments (checks, credit cards, ACH).
- Monitor aging reports and follow up on overdue invoices in a professional,
consistent manner.
- Apply credits, adjustments, and retainage when applicable.
- Communicate with clients regarding billing inquiries, statements, or
discrepancies.

General Accounting Support
- Maintain organized digital records of invoices, receipts, purchase orders, and
contracts.
- Assist with weekly and monthly reconciliations.
- Support the month-end closing process by ensuring AP/AR entries are accurate
and complete.
- Prepare simple reports as needed (AP aging, AR aging, payment summaries).
- Work closely with management and the in-house accountant to support financial
reporting.

Cross-Department Collaboration
- Communicate with sales, operations, and account managers regarding job
statuses, completed work, and billing needs.
- Ensure timely billing by coordinating with field teams when job completion
documentation is required.
- Assist in resolving discrepancies related to job costing or material purchases.

Requirements
- 2+ years of experience in AP/AR, bookkeeping, or accounting support (service
industry or construction/landscaping preferred).
- Experience with QuickBooks or similar accounting software.
- Strong proficiency with Microsoft Excel or Google Sheets.
- Excellent communication skills—both written and verbal.
- Strong attention to detail and accuracy.
- Ability to work remotely with a reliable internet connection and quiet workspace.
- Organized, self-driven, and capable of managing multiple priorities.
- Familiarity with job costing and service-based billing is a plus.
- Bilingual (English/Spanish)

Performance Metrics
- Accuracy and timeliness of AP entry and payments
- On-time customer billing and payment posting
- Reduction in AR aging and past-due balances
- Vendor satisfaction and reduced invoice discrepancies
- Clean, organized financial documentation and CRM alignment

Work Environment
- Fully remote position
- Requires a computer, dual monitors recommended, and a stable internet connection
- Collaboration through virtual meetings, email, messaging, and shared platforms