Convention attendance coordinator

Descripción del cargo

Responsibilities may include the following:

Coordinate employee registration and badge activities for assigned conventions

Support approved badge-payment documentation, attendee-level records, and chargeback inputs where applicable

Collect and maintain attendee information, arrival and departure dates, registration status, and hotel confirmations

Support hotel-room-block administration and resolve attendee or vendor questions

Prepare clear attendee communications, reminders, instructions, and confirmations

Partner with convention planners and business-unit teams to track deadlines, open actions, and changes

Support lead-retrieval readiness and help route post-convention lead information to the appropriate teams

Work with hotels, associations, registration providers, and other approved vendors

Maintain organized records and support documentation, reconciliation, reporting, and post-convention closeout

Protect personal information and follow Medtronic policies, privacy requirements, Business Conduct Standards, and applicable travel and compliance requirements

Help improve tools, templates, FAQs, and standard processes used by the Americas Convention Attendance team



Required knowledge:

Bachelor's degree

1 year of experience in event coordination, convention operations, registration, hotel or travel administration, customer service, or a similar operational role

Fluent English level

Confidence working with employees, vendors, planners, and business partners across countries and time zones

Proficiency with Microsoft Office and collaboration tools such as Outlook, Excel, PowerPoint, and Teams

Experience working with Cvent is advantageous

Experience supporting conventions, congresses, trade shows, exhibits, or other complex events is advantageous