Strategic meeting planning specialist

Descripción del cargo

Responsibilities may include the following and other duties may be assigned:

Responsibilities may include the following and other duties may be assigned.

In compliance with Medtronic policies and relevant regulations, plans and organizes internal and external business- and sales-related meetings, such as leadership summits or national sales meetings, medical education events, symposiums, conferences and program events by working with meeting stakeholders to align and execute against strategic direction (e.g., meeting objectives, desired outcomes, intended audience, content coordination, creative and innovative engagement techniques).

Addresses all aspects of budget and billing, including development of and tracking against budgets, identification and capture of cost savings/cost avoidance efforts, reconciling master bill, coordinating payment to vendors, and managing meeting expenses.

Investigates, sources, negotiates, and coordinates hotel and ancillary meeting services (includes contractors, vendors, onsite staff) while managing logistics of program functions, including but not limited to space set-up, food and beverage, arrangement of air and ground transportation, passport and VISA clearances.

Selects, books and coordinates AV / Production and Auxiliary Technical Services (e.g., mobile applications, augmented/virtual reality applications, audience response systems, polling/surveys) to ensure successful execution and evaluation of meetings

Facilitates attendee experience through registration site design, event promotion and communications, and attendee management to support needs related to meeting attendance (e.g., accommodation requests, RSVPs for sessions, travel manifests). Familiarity with Cvent is a plus

May be asked to provide onsite event support, including some weekend coverage, to coordinate meeting logistics, manage vendors and venue partners, oversee setup and execution, troubleshoot issues in real time, support attendees and stakeholders, ensure adherence to event standards and compliance requirements, and facilitate successful event delivery from pre-event preparation through post-event closeout. If travel is not required for an assigned event, may be asked to be available remotely on some weekends to troubleshoot and address any issues that may arise in real time. 

Generates, analyzes and communicates or presents event level and cross-event reporting against identified key meeting metrics and value-proposition indicators, as needed

Required Knowledge and Experience:

 High School Diploma or equivalent with 4+ years of relevant experience in meeting or event planning or equivalent experience (OR Associate's Degree with 2+ years experience OR Baccalaureate Degree with 1+ year(s) experience).