Administrative assistant ccam

Descripción del cargo

We are looking for a proactive and organized Administrative Assistant to support the General Manager and the CCAM Cluster Leadership Team.
In this role, you will manage and coordinate a wide range of executive and administrative activities, including calendar management, travel arrangements, expense administration, vendor coordination, leadership meetings, and corporate events.

In this role, you will:
Provide executive and administrative support to the General Manager and Regional Leadership Team, including calendar management, meeting coordination, preparation of materials, and follow-up on key priorities.
Manage end-to-end administrative and vendor-related processes, including purchase requisitions, purchase orders, invoice tracking, and payment coordination, ensuring compliance with company policies.
Coordinate office operations and administrative services to support business continuity and an efficient work environment.
Serve as a key liaison between leadership and internal/external stakeholders, facilitating effective communication and execution of strategic priorities.
Coordinate domestic and international travel arrangements, expense management, and logistics for leaders and employees.
Organize leadership meetings, regional reviews, corporate events, and executive visits, ensuring seamless planning and execution.

What we look for:
Bachelor’s degree in Business Administration, Communication, or a related field preferred or equivalent working experience.
+5 years of experience in administrative support roles, preferably supporting senior leaders.
Proficiency in English and Spanish.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) for preparation of reports, presentations, and communications.
Strong organizational and time management skills, with high attention to detail and ability to prioritize multiple tasks.
Professionalism, strong interpersonal skills, and discretion when handling sensitive or confidential information.
Strong sense of ownership and accountability, ensuring administrative processes are executed end-to-end.
Proactive and anticipatory mindset, with the ability to identify needs and resolve issues with minimal supervision.
Ability to quickly learn and apply company policies, procedures, and systems.

Workplace type: Hybrid - 3 days at the office