Project coordinator

Descripción del cargo

KEY RESPONSIBILITIES
Coordinate and monitor project execution, ensuring timely completion of activities, deliverables, and milestones.
Develop and maintain project plans, timelines, trackers, budgets, resources, and action items using tools such as MS Project and/or Smartsheet.
Coordinate cross-functional activities with Regulatory Affairs, CMC, Laboratories, QA, QC, Manufacturing, and external stakeholders to support project objectives, timelines, and quality requirements.
Support internal and external technical transfers by coordinating required technical information, documentation, materials, and stakeholder follow-up.
Coordinate the timely identification and procurement of equipment, excipients, APIs/BDS, components, and other critical materials required for project execution.
Monitor and coordinate key project documentation, including MCPs, batch records, validation protocols, SOPs, regulatory documentation, and technical transfer records.
Support process development, analytical development, engineering, manufacturing, and material release activities through effective project coordination and follow-up.
Liaise with QA and QC to monitor project activities and support the timely follow-up and resolution of deviations, incidents, and quality-related issues.
Track project financial performance, including expenses, budgets, POs, chargebacks, accruals, and invoices, and identify and resolve financial discrepancies.
Coordinate daily project activities, facilitate communication across teams, and follow up on action items, risks, dependencies, and deliverables.
Prepare project status reports, financial reports, dashboards, presentations, meeting minutes, and final project reports for project managers and stakeholders.
Maintain accurate project, technical, operational, and financial documentation, ensuring consistency and alignment across project records.
Develop and maintain project templates, guides, training materials, and onboarding documentation to support standardized processes and effective use of project-management tools.
Deliver training on corporate tools, software, and project/financial processes, promoting consistency and best practices across teams.
Identify opportunities to improve project tracking, documentation, communication, financial monitoring, and operational processes.

REQUIREMENTS
Bachelor’s degree in Business Administration, Finance, Accounting, Engineering, Administration, or a related field.
Experience in project coordination, project management, operations, financial coordination, or a related role.
Experience in the pharmaceutical, biotechnology, CDMO, healthcare, or life sciences industry is highly desirable.
Advanced English proficiency (B2+/C1) with strong written and professional communication skills. Most meetings and calls may be conducted in Spanish if preferred; however, professional communication through email, project documentation, reports, and other written materials will be conducted in English.
Advanced proficiency in Microsoft Office, particularly Excel, with the ability to create, maintain, analyze, and reconcile project trackers, financial reports, and project data.
Experience with project management and collaboration tools such as MS Project, Smartsheet, Microsoft Teams, Outlook, and other corporate project-management or workflow platforms.
Strong analytical and problem-solving skills, with the ability to identify discrepancies, investigate issues, coordinate follow-up, and support timely resolution.
Strong ability to manage multiple priorities, projects, stakeholders, and deadlines in a fast-paced environment.
Ability to work effectively with cross-functional and geographically distributed teams.

SKILLS & COMPETENCIES
Strong project coordination and organizational skills
Learning Agility / Learning on the Fly
Strong attention to detail and accuracy
Ownership and accountability
Proactive follow-up and ability to anticipate project needs
Strong written and verbal communication skills
Cross-functional collaboration
Analytical and problem-solving skills
Financial and operational awareness
Time management and prioritization
Ability to manage multiple projects and competing priorities
Adaptability and growth mindset
Ability to work independently while maintaining effective communication with project teams and managers

CONDITIONS
Schedule: Hourly position, Monday–Friday. Standard hours are 8:00 AM–5:00 PM, with flexibility to work 9:00 AM–6:00 PM or adjust working hours as needed.
Hours: Flexible working hours
Work Arrangement: Remote
Pay Rate: Based on experience and qualifications