Tax administrator

Descripción del cargo

This position provides high level administrative support for the Tax Team. We are looking for an experienced individual who is efficient and comfortable being a member of the team. This role will be vitally important to the success of day-to-day operations and organization of the department. The ability to multi-task, while maintaining complex schedules is essential in this position. The ideal candidate is resourceful, an excellent problem solver and very organized. Assuring completion of projects and assignments in a timely manner is key to success in this position. Independent judgment is required to plan, prioritize and organize the diversified workload.

Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.

Deliver tax returns, extensions and estimates in both electronic and paper format

Preparation of zero extensions in tax software

e-Filing of tax returns

Coordination of receipt of signed e-File authorizations

Preparing and proofreading correspondence to include client engagement letters and response letters to the IRS and various tax authorities

Possess a general understanding of invoicing and reporting in a professional services environment

Preparation of expense reports

Handling confidential correspondence and files and new client set up

Coordinating and managing workflow with the team

Managing due date reporting for meeting IRS/Tax authorities deadline

Management of partner prospects and leads

Reporting in various programs

Creation of reports in Microsoft Excel with the ability to format, create intermediate formulas, charts, and graphs

Support with processing of certified mail

Assist in front desk/receptionist rotation


Skillset:

Ability to analyze and revise operating practices to improve efficiency

Detail oriented and comfortable working in a fast-paced and time sensitive office environment

Proficiency in multi-tasking and prioritizing using strong problem-solving skills and the ability to self-direct

Aptitude for working with a diverse group of important external clients as well as internal associates at all levels of the organization

Exceptional written and verbal communication skills are necessary

Superior organization skills and dedication to completing projects in a timely manner

Organizes and prioritizes large volumes of information and calls

Acts as the ambassador of the department

Ability to work independently and acts as project manager on special projects

Proofreads for spelling, grammar and formatting, making appropriate changes. Responsible for accuracy and clarity of final copy

Ability to learn quickly and become proficient with Aprio's Windows based applications


Qualifications:

5+ years Administrative Experience; experience in a Tax Practice is a plus

Intermediate to Advanced Excel.  More importantly, the ability to be resourceful in learning Excel features and formulas

Intermediate to Advanced Power Point and Word

Technology Savvy

Great interpersonal skills

Skilled at managing upwards